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Internal communications are vital for keeping employees and other stakeholders informed, engaged, and aligned with an organization’s goals and objectives. With AI tools like Précis AI, internal communications professionals can streamline workflows, improve message consistency, and deliver timely, relevant content.  

Streamline Content Creation  

AI can help draft internal memos, newsletters, and announcements quickly. These materials are essential for sharing updates, policy changes, and celebrating milestones. By automating the initial draft process, AI frees the time of the internal communications team to focus on strategic messaging and personalized content.  

Automate Scheduling, Reminders, and Follow-Ups 

Routine tasks such as distributing newsletters, scheduling meetings, and sending reminders can be time-consuming. AI-tools ensure these tasks happen on-time consistently which reduces scheduling errors and delays.  

Automate newsletter distribution

AI can simplify the process of distributing company newsletters. To start automating this task, select an AI-powered newsletter tool, like Mailchimp, that is equipped with AI capabilities to help personalize content for different employee segments. From here, integrate the tool into the organization’s internal systems, such as a CRM that stores employee contacts. This ensures the company’s mailing lists stay updated automatically. Internal communications team can then schedule the distribution by setting specific days and times for sending out newsletters, hence relying on the AI’s predictive analytics to determine the best times to engage employees based on historical data. By monitoring engagement metrics through these AI tools, communications professionals can continuously optimize future newsletter content and timing to enhance their effectiveness.

Schedule recurring team meetings

AI assists in planning and executing team meetings with minimal manual intervention. Utilizing an AI scheduling assistant, such as Clara, can facilitate this process by automatically coordinating the best meeting times through an analysis of participants’ calendars to find mutually available slots. Internal communications team can also configure these AI systems to set up recurring meetings like weekly team check-ins or monthly town halls to avoid scheduling conflicts. Additionally, AI can automate the sending of calendar invitations and create agendas based on previous meetings or ongoing projects, ensuring everyone involved is well-prepared beforehand.

Send reminders for deadlines

AI-driven reminders ensure that important deadlines, such as surveys or event RSVPs, are not overlooked. By integrating AI tools with task management systems, like Asana or Trello, internal communicators can automate the sending of timely reminders for all task deadlines. These smart reminders are informed by AI learning from past patterns to optimize sending times, increasing the likelihood of participation. Further, AI can be configured to handle follow-up communications by sending additional reminders to those who have not responded, ensuring every team members stays on track effectively.

Utilizing AI for these asks allows organizations to maintain smooth operations with a focus on high-priority activities, while minimizing manual administrative workload.

Analyze Employee Engagement Data and Surveys  

Employee feedback and engagement data are invaluable for tailoring communications. While HR focuses on employee wellbeing, internal communications professionals use this data to optimize message relevance and channel effectiveness. This is because AI can quickly analyze large datasets to identify trends, sentiment, and communication gaps – enabling communications professionals to adjust strategies proactively.  

Enhance Crisis Communications  

During crises, clear and timely communication is critical to maintain trust and morale. AI can monitor internal sentiment in real time, helping to understand employee concerns and adjust messaging accordingly. It can also assist in drafting immediate, aligned responses and simulate crisis scenarios to prepare spokespeople and executives in advance. 

The Bottom Line 

AI is a powerful assistant for communications professionals as it accelerates content creation, automates routine tasks, delivers data-driven insights, and strengthens crisis response. By combining AI’s efficiency with strategic expertise, internal communications professionals can boost employee engagement, foster transparency, and keep your organization aligned – all while saving you time. 

For more insight into how to utilize AI in PR workflows, visit our 100 Best Uses for AI in PR blog post.